HR software implementation
HR software for businesses to manage attendance, leave and payroll
HR software for businesses can organise employee records, attendance, leave, payroll and recruitment in one system. We configure the selected Odoo apps and approval roles around the policies you provide.
HR software for businesses: what the service covers
A leave request arrives on WhatsApp and gets buried. The leave balance sits in a file three people edit. At month end someone gathers attendance hours from three sheets, works out deductions by hand, and finds the mistake after salaries went out. When an employee leaves, nobody knows where the old contract is.
HR software puts these into one record per employee. Every request goes to the person who approves it and is logged with a date.
Odoo's HR apps, one by one
Employees: everything about a person on one page
The Employees app holds personal details, ID number, department, line manager, job title, contract and attachments such as ID scans and certificates. It draws the org chart on its own, so everyone sees who reports to whom, and it keeps skills and certifications in the same file.
Attendances: real hours, not estimates
Attendances records check-in and check-out from a computer, a phone or a kiosk screen at the door, with a badge or PIN. Worked and overtime hours add up per employee, and a manager sees who is late and who is absent. If your office already has a fingerprint device, we can look at importing its logs, depending on the model and how it exports data.
Time Off: request, approve, balance updates itself
Time Off defines your leave types: annual, sick, unpaid, hourly permission. It adds balances by your policy and deducts them on approval. An employee requests from a phone, the manager gets a notice, and the team calendar shows who is away that week before anyone says yes.
Payroll: a payslip built from attendance and leave
Payroll, available in the Enterprise edition, builds salary structures from rules: basic pay, allowances, bonuses, advances, lateness and absence deductions. It reads attendance and leave from the apps above, produces each payslip, then posts an entry to accounting. The rules follow your company policy, and your accountant or legal adviser reviews them before go-live.
Recruitment: from the job ad to the contract
Recruitment opens a vacancy, collects CVs and moves candidates through stages: screening, first interview, second interview, offer. When someone accepts, the candidate becomes a new employee without retyping a thing.
Extras when you need them
Expenses to log and approve staff expenses and pay them with salary, Appraisals for periodic performance reviews, and Fleet for company cars. We add them later if you do not need them on day one.
How it connects to the rest of Odoo
HR does not sit on an island. The same employee file appears as a sales rep in CRM, logs hours on Project tasks, and creates payroll entries in Accounting. Nobody enters the same fact twice. See how we set up all of Odoo on the Odoo implementation page, and how customers and sales connect on the CRM page.
Rules that belong to your company: custom HR modules
Every company has its own handbook. A marriage leave with conditions, a transport allowance that varies by site, a probation period that ends with a review, an approval chain of three levels. Odoo settings cover most of these. When they do not, we build a custom HR module that carries the rule. Details on Odoo module development.
Typical rollout order
- Employee files and structure. We build departments, job titles and managers, and import current staff.
- Attendance and leave. We set leave types, balances, shifts and official working hours.
- Permissions. An employee sees only their own file, a manager sees their team, HR sees everyone, and payroll is visible only to the people the owner names.
- Payroll. We build salary structures and run one trial month in parallel with your current method, then compare payslips.
- Recruitment and appraisals. We add these once the basics are steady.
Moving staff data and training your team
We take your data from Excel or an earlier program, match columns to Odoo fields and import a sample for you to review before the full load. The service page is data migration and staff training.
Training covers two roles: the HR officer who runs the system, and the managers who approve leave and check attendance. We hand over videos for each role that new staff can watch later. Staff data is sensitive, so our article on HR software data and permissions lists what to prepare before the import.
After launch
You receive a handover file explaining the settings and permissions. When the handbook changes you can ask us to adjust a leave rule or a salary structure, and we stay with you through the first live payroll cycle to correct any gap.
Packages and the written quote
We review what you need, then send a written quote that sets the scope, timeline and deliverables. The written quote fixes the scope and the timeline, and we start after you approve it.
Frequently asked questions
That depends on the device model and how it exports data. Some devices export a file we can import, others need a programmed link. Send the device name with your inquiry and we check it before agreeing the scope.
It calculates salaries by the rules we build with you from your company policy. Your accountant or adviser sets the tax and insurance rules, and we turn them into rules inside the system. We do not give legal opinions on tax rates.
Yes. An employee opens Odoo in a mobile browser or the Odoo app and submits the request. The manager gets a notice and approves or rejects it with a note, and the balance updates by itself.
We move them from Excel or your current program after matching columns and importing a sample. Anything the system does not need, such as a very old archive, stays as a reference file.
Odoo runs for small and large companies, and capacity depends on the server it runs on. We choose hosting that fits your headcount at setup.
Set up your HR system before the next payroll cycle
Send your headcount and how you track attendance today, and we reply with a written quote that sets the scope and timeline.